WISE Application Release Notes

WISEdata Portal Updates

WISEdata Portal: Redesigned Profile Dropdown Menu

The Profile dropdown menu on the WISEdata Portal has been redesigned with some upgrades. Different options appear on the dropdown menu depending on the LEA type, public school, or Choice school.

The dropdown menu is separated into two sections, with a horizontal line through the middle to differentiate functions for users. Items above the horizontal line are clickable items. Information below the horizontal line is not clickable.

All agency types see the same extended information in the top, clickable section of the profile dropdown menu:

• Change Agency (for DPI Staff only)
• Contacts and Acknowledgments (formerly the “Contact” option). The current information will be displayed in all years as this information is not specific to any particular year.
• Agency Contacts
• Logout

The extended information for public schools (below the horizontal line) is:

• User name
• Agency name
• LEA ID
• LEA Code
• Carl Perkins District: True or False. “N/A” will display if the LEA has not set their status. This value is updated dynamically, based on the school year. The current value for this indicator is also displayed on the Home screen, the Alert screen, and on the Message Center screen.

The extended information for Choice schools (below the horizontal line) is:

• School name – location/city
• All Student Report Card: Opt-In or Opt-Out status. This value is updated dynamically, based on the school year.
• LEA ID
• LEA Code

WISEdata Portal: School Year Banner, Adjusted

The hovering school year banner in the WISEdata Portal has been relocated. No longer in the center of the screen, the School Year banner within WDP has been moved to the top panel, on the right side, near the Agency login information. Also, the school year banner is now text within the top menu, so the banner no longer obstructs other menu items. To help it stand out from the other menu items, the school year still appears as white text with a green box.

WISEdata Portal: Alert Banner, Adjusted

The orange “Alert” banner that spans the top of the WISEdata Portal screen to inform LEAs about merged WISEids now has a “Learn More” button added to it. Now, not only will LEAs be made aware of the important alert, they will also be able to click the “Learn More” button which will open a KBA instructing them how to address the problem.

WISEdata Portal: New Tag, “Unresolvable”

A new Validation tag is available on the WISEdata Portal Validations screen, when using the Tags feature. The new tag is “Unresolvable.” This Tag can only be added or removed by a user with the Agency Role. Users should be able to select the “Unresolvable” Tag along with all other Tags from the existing list. Users can remove the tag when it is no longer needed. A date/time stamp will be created when this Tag is added, and any Comments connected to this Tag will also be saved.

Here is some context for when the Unresolvable Tag should be used:

• Sometimes there are errors that, due to a unique scenario or circumstances, can't be resolved by the LEA. One such example is that state law requires public schools to offer a world language (WL) class to grades 7-12 but exempts charter schools. The WDP validation logic can't exclude throwing the error for the district charter schools. Therefore, the charter schools are correct in not offering the WL course but also cannot clear the error. The “Unresolvable” Tag allows the charter school staff working in WDP to know that someone reviewed the error and knows that it is unresolvable. This also communicates to the other staff within the charter school that no one needs to spend more time working on it.

WISEdata Portal: New "Snapshot Focused” Validation Filter

Also on the WISEdata Portal Validations screen, a new filter option is available for narrowing the results of an LEA's validations. Along with the Errors and Warnings filters, a new “Snapshot focused” box can be clicked. This will allow LEAs to know which validations require the most attention as they prepare their data for snapshots. When the checkbox is selected, validation messages linked with an upcoming snapshot date will appear. Messages concerning the Fall Snapshot will be visible from June to December, while those related to the Spring Snapshot will be shown from January to May.

WISEdata Portal: New "CTE Department” Label on School Roster Panel

In alignment with the new nomenclature of CTE Department (Program Area), this nomenclature will also appear on the Roster screen in WISEdata Portal on the School Roster Panel. Specifically, this data element will appear under the Section Details header, next to Clusters.

Ed-Fi Updates

Ed-Fi Credential Application

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WISEid

WISEid: Fix to Remove Student Email Validations for Email Uniqueness in Match Review

We fixed an alignment in logic that allowed us to resolve a glitch. Previously, when we removed the student email uniqueness check in the WISEid system, we forgot to remove the logic from the Match Review process.  Logic has now been removed from the Match Review process, and Students will no longer need an unique email to be resolved by Match Review.

WISEstaff

WISEstaff: Fix Download Staff Files – Snapshot Data for Final Snapshot

We fixed an issue where the Final Snapshot was really the Preliminary Snapshot.

WiSFiP: 

WiSFiP: Displaying Description of Calculated Values on Not Meeting Criteria Screen

The Not Meeting Criteria Data screen in WiSFiP will now display a description of the calculated values. Just hover your cursor over the calculator icon, and the description will display in a small window.

WiSFiP: Displaying Description of Calculated Values on Published Data Screen

The Published Data screen in WiSFiP will now display a description of the calculated values. Just hover your cursor over the calculator icon, and the description will display in a small window.

WiSFiP: Reducing Columns of Published Data Export

The following columns will be removed from the Published Data exports on WiSFiP:

• Column F – Gender
• Column G – Submitting LEA Agency Key
• Column I – School Agency Key
• Column N – Primary School
• Column O – SEOA Exists
• Column Q – Resident LEA Agency Key
• Column AA – Covers

Removing this information will eliminate content that is rarely required and will improve the loading time of the export, providing users with a smoother experience in WiSFiP.

WiSFiP:

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WISEdata Finance (WDF)

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WISEdata Webpage Updates:

Snapshot Preparation Guidance webpage: Updates and Corrections

In preparation for the May Demographics snapshot, the  Snapshot Preparation and Guidance webpage was carefully revised, correcting a number of details to provide the most accurate and helpful information as LEAs begin data quality auditing for May 21, 2024.

WISEdata Portal: Mini Tutorial on Validation Messages

The Validations mini tutorial has been updated to include new content and snapshot of the “Unresolvable” tag available on the Validations screen in WISEdata Portal.

WISEdata Portal: Overview Mini Tutorial

The Overview mini tutorial has been updated to include new content and snapshot of the updated profile dropdown menu and the new placement of the school year banner in WISEdata Portal.

WISEdata Portal: School Roster Details page

The School Roster Details page has been updated so that all listed data elements match the current screen in WISEdata Portal. The most recent update was the use of CTE Department as a section detail. 

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

KBAs for Validations

NEW! Validation Warning 7485: CTE Department Does Not Match CTE Course

Validation Warning 7485 was created to trigger when there is a mismatch between a CTE course and the CTE Department teaching that course. For example, Course 12186 (Project lead the Way, Engineering Design and Development) is mapped to either be taught by CTE Departments CTE-H (Health & Science Education) or CTE-T (Technology and Engineering Education), but the school associates the course with CTE Departments CTE-A, CTE-B, CTE-F, or CTE-M.

NEW! Validation Error 7486: Multiple CTE Departments Entered for One Section

Validation Error 7486 was created to trigger when there are multiple CTE Departments entered for one section of a course. Determine which CTE Department is associated with each section of the course. Each section should be associated with only one CTE Department.

NEW! Validation Error 7484: Conflicting Economic Statuses

Validation Error 7484 was created to trigger when a student is submitted as having multiple, conflicting economically disadvantaged statuses (i.e., the student is listed as being both economically disadvantaged status and not economically disadvantaged status). Only one such status is allowed.

Customer Services Team Webpage Updates: 

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