WSLS Exit/Update Checklist

School enrollment records for individual students are changed in WSLS using Exit/Update transactions. These transactions are necessary to insert exit dates when students exit a school, to update data that are no longer current (e.g. legal name, local IDs), to correct errors (e.g. gender, race, birthdate, place of birth, spellings, enrollment dates), and to add new directory information (e.g. guardians, student aliases, or any optional data not previously submitted). Districts/schools have four options for submitting Exit/Update transactions: File Upload, Individual Student Update, Mass Student Exit or Mass Student Transfer Request.

Caution: Correcting errors in school enrollment dates must be done on-line using Individual Student Update for each affected individual student so every effort should be made to insure that these dates are accurate at the time Locate/Assign WSN files are processed.

Before Your District/School Begins

1. Do district-authorized users of the WSLS have access to WSLS? If not, then see Delegated Authority Checklist.
2. Are WSLS preferences set up for all schools in your district including newly opened schools? If not, then go to the WSLS Web Application to set preferences. (Main Menu - District/School WSLS Preferences). [More*]

File Upload - Exit/Update Checklist

1. Create student file from your student information system. Include only students exiting from a school in your district and students whose directory data are not correct or current. [See Interface Specifications.]
2. Upload file in WSLS (Main Menu - File Upload). [More*]
3. Check file status (optional). (Main Menu - Submission Status - File Upload & Mass Entry).[More*]
4. Review file results and record warnings, errors, and failures. (Main Menu - Results - File Upload/Download & Mass Entry). [More*]
5. Repeat steps 1-4 as necessary after making changes to records affected by warnings, errors, and failures, as appropriate.

Individual Student Update - Exit/Update Checklist

1. Search for your student record in WSLS (Main Menu - Individual Student Update). [More*]
2. If your student has more than one school enrollment record in your district, then select the record you want to update.
3. Update your student's WSLS record.
4. Repeat steps 1 through 3 until all school enrollment records for this student and other students have been updated as needed.

Mass Student Exit Checklist

1. Search for your students in WSLS (Main Menu - Mass Student Exit) by entering the expected range of birthdates for students exiting your school. A list of students at your school with these birthdates will be returned by WSLS. [More*]
2. Select students from this list who will be exiting or have exited your district.
3. Enter an exit date for these students.
4. If your students are exiting or have exited on different dates repeat steps 2 through 4.
5. Click on Student List and review/update/edit your student data.
6. Submit the mass exits.

Mass Student Transfer Request - Exit Checklist

1. Search for your students in WSLS (Main Menu - Mass Student Transfer Request) by entering the expected range of birthdates for students exiting your school. A list of students at your school with these birthdates will be returned by WSLS. [More*]
2. Select students from this list who will be transfering to a specific school in your district or to the Union High School (UHS) associated with your district.
3. Enter a school exit date for these students. WSLS will be updated to include exit dates for these students.
4. Select the school the student is transferring to. A "Mass Student Transfer Request" will be sent to this school. These requests will appear in the "Mass Student Transfer Confirmation" screen for this school.
5. If your students are transfering to multiple schools repeat steps 2 through 4 until transfer requests are entered for all transfering students to the appropriate new schools.
6. Click on Student List and review/update/edit your student data.
7. Submit transfer requests. Note that the exit date will not be saved to the WSLS enrollment period and the transfer request will not be sent to the transfer district until the requests are submitted from the Student List.

The Exit Confirmation screen can also be used to add exit dates to school enrollment records one student at a time if Exit Requests have been received [More*].

* All links to "More" go to chapters in the WSLS User Manual. Click on the links to download these chapters in MS Word format.

Go to WSLS checklists:
Exit/Update, Locate/Assign, Exit Confirmation, Historical Insertion, Delegated Authority

Last updated on 8/9/2011 8:49:29 AM