DPI Coursework Completion System Communication

DATE:	Week of June 6, 2011 (Email)
TO:	All Districts
FROM:	CWCS Team
SUBJECT:	CWCS Phase 1, CW 2

Wooh. Wait a minute. Before you sign the last year book, say good bye to students, and change the summer office hours sign, don’t forget (although we knew it is a reminder set on your calendar) CWCS, CW2 opens on Monday, June 13.

The following are some pointers that will assist you so you aren’t delayed in heading to the beach or to your favorite camping spot.

All Districts:

1. Privacy screen displays when first logging into CWCS.
2. Review and accept the privacy agreement to open the CWCS Preferences Selection screen.
3. Select one of the three options to open the CWCS District/School Preferences screen.


• Import from previous CWCS collection is generally the preferable choice.


4. Review and, if necessary, update preferences information.
5. Navigate to the CWCS Main Menu.


• The Process status and Results screens will not contain previous collection records.

Locked Districts:

1. Once preferences are set, upload or manually enter data for the remaining terms.


• You do not need to submit the terms that were reported in CW1.
  
• You cannot fix the data previously reported in CW1.

2. View CW1 reports if CW1 was selected from the dropdowns on the Progress and Summary Reports screens.

Districts NOT Locked:

1. The Summary of School screen will show error/info/warning from previous collection.
2. Section and Student Record list will have data.
3. It will state CW2 even though reported in CW1. This will be changed due to only one collection allowed to be opened at a time.
4. Upload or manually enter the data for remaining terms.
5. Fix any errors remaining from CW1.
6. In Progress and Summary Reports you will not retrieve records if CW1 is picked from the drop down.

We are looking for your input for an external Phase 2 Advisory Committee:
The CWCS Team is in the final stages of focus, changes, additions, and omittances for Phase 2 based on feedback from Phase 1. Although the CWCS Training Team had offers from individuals through the training experience to be a part of an input committee please consider or resubmit your name to the 24x7 DPI Online Helpdesk Application or call 800-507-5744. Please make contact by Friday, June 24 and someone from the team will be in touch.

Onward: Thanks to Jan Haven for the leadership she has provided on the CWCS project. She was instrumental in making CWCS Phase I, CW1, one of the largest most successful data collections for the department. She will stay within DPI but has accepted a position in Teacher Education, Professional Development, and Licensing (TEPDL).

Thank you for your continued effort with CWCS.
Submit questions, comments, and suggestions about the CWCS to DPI Help Desk Tool or call 1-800-507-5744.

Last updated on 6/10/2011 3:24:20 PM